Is there a demo available?

Absolutely. We offer a no-obligation demonstration tailored to your institution. Book a demo at https://calendly.com/jrobertson-socialarchive/30min or get in touch to arrange a time that works for you.

MARKETING, ADMISSIONS & COMMUNICATIONS

Everything your school creates, organised and at your fingertips.

One secure, searchable library for every photograph, video and story, from this week's sports day to your earliest prospectus, ready to find in seconds and share safely.

See it in action

Explore features

SocialArchive search for hockey showing this week’s match photographs, a 2023 tour video and a 1924 team photograph from the school archive, all in one library

Your archive is the foundation, and today's content lives there too. The same tools that catalogue a century of history keep this week's photographs tagged, searchable and ready to use. No more hunting through shared drives, phones and email threads.

Digital asset management for schools, built on your archive.

HOW IT WORKS

Capture

Bring everything in.

Upload your historical archive, record testimonials, accept community submissions and capture today's events as they happen.

Upload your historical archive in any format
Record student, parent and alumni testimonials with Spoken Stories
Accept community submissions of photographs and memories
Add today's events to the library as they happen

Organise

Find anything in seconds.

Every item is automatically tagged, transcribed and searchable. Manage consent, moderate content and plan campaigns without leaving the platform.

Smart search, facial recognition and automatic transcription
Manage consent, permissions and safeguarding
Moderate submissions before they go live
Build campaigns and schedule content in advance

Share

Publish with confidence.

Send content to your community portal, social media, email campaigns and open day materials. Every audience sees exactly what you want them to see.

Publish to your portal for parents, alumni and prospective families
Post directly to Instagram, Facebook and LinkedIn
Send targeted email campaigns from the platform
Download assets for the prospectus, print and open days

SHARE IT SAFELY

Share school photos safely with parents and your community.

More schools are rethinking how they post pupil photographs on social media and open websites. SocialArchive gives families a secure, school-controlled place to see school life, with every safeguarding decision built in.

Parents only see content relevant to their child’s year group or activities
Every gallery can be private, shared with chosen groups or public
Consent is recorded and respected for every user
If a pupil can’t appear in photographs, redaction finds and removes them across your whole archive in a few clicks

Private galleries for families

A safer alternative to posting on social media or parent group chats, with access only for approved users.

Consent built in

Photo permissions are recorded for every pupil and respected automatically wherever content is shared.

Redaction in a few clicks

Find and remove a pupil across your whole library at once, for safeguarding or GDPR requests.

UK GDPR compliant

UK-hosted, with watermarking and download controls so images stay where you intend.

Your archive never runs out of things to say. SocialArchive helps you turn it into content for every channel.

Turn your archive into videos and branded content in minutes.

CREATE

Automatic video creation

Choose a year group, sport or date range and SocialArchive builds the video from your archive. Download, share or embed it.

Canva integration

Send photographs and videos straight to Canva for fully branded social posts, newsletters and open day materials.

Scheduled social posts

Find a photograph, write the caption and schedule it to Instagram, Facebook or LinkedIn, so your channels stay active all year.

GET IN TOUCH

Storytelling made stronger. Marketing made simpler.

Whether you are looking for a better way to find and share content, hoping to capture more authentic voices from your community, or looking for a safer way to share school life, we would love to show you what SocialArchive can do.

Book a demo

COMMON QUESTIONS

School marketing FAQs

Everything you need to know about SocialArchive's marketing, admissions and communications capabilities.

SocialArchive gives marketing teams instant access to a fully searchable content library spanning your entire archive. Every photograph, video, document and testimonial is tagged and ready to use. Combined with built-in social media publishing, video creation and email tools, it removes the scramble for content and lets your team focus on storytelling.

Yes. SocialArchive works as a digital asset management system built for schools, colleges and universities. Photographs, video, documents and testimonials, from this week's events to your earliest archive material, are stored in one secure, searchable place with consent, permissions and safeguarding built in. It also lets you share content safely with your community and publish to social media, email and print.

Yes. The same tagging, facial recognition and search that organise your archive keep this term's photographs and videos ready to use, so last week's sports day sits alongside a team photograph from 1924.

Yes. Every item in your archive can be tagged, transcribed and made searchable the moment it is uploaded. Use facial recognition to find every photograph featuring a specific student, use smart filters to surface content by year group, activity or date, and find what you need in seconds, whether it happened last week or a hundred years ago.

SocialArchive is a school-controlled environment where you decide exactly who can see what. Galleries can be private, shared with specific groups or public, and role-based permissions mean parents only see content relevant to them, a safer alternative to posting on social media or in parent group chats. Consent is recorded for every user and respected automatically, and watermarking and download controls keep images where you intend. For pupils who cannot appear in photographs, facial recognition and redaction technology identifies and removes their image across your entire archive in a few clicks. As with any facial recognition technology there are limitations. Images where a face is not clearly visible, such as side profiles or photographs taken from behind, may not always be detected. Human oversight is always advised.

Yes. SocialArchive lets you invite anyone in your community to contribute. Staff can upload photographs and videos from events as they happen. Parents can share moments from school life. Students can contribute their own perspectives. Alumni can add memories and career stories. Every submission passes through a moderation workflow before it goes live, so your team stays in full control of what gets published.

Spoken Stories is SocialArchive's built-in video and audio capture tool. Anyone in your community can record remotely, in their own time, using guided prompts or open-ended questions. Students, parents, staff and alumni can all contribute. Every submission is automatically transcribed, catalogued and available for use across your website, open days, email campaigns and social media.

Yes. SocialArchive connects directly to Instagram, Facebook and LinkedIn. Find content, write the caption and schedule it, all without leaving the platform. You can also export or download content to post yourself if you prefer.

Enter your criteria, such as a year group, a sport or a date range, and SocialArchive builds a video from your archive automatically. Download, share or embed it on your website, or use the Canva integration for fully branded output.

SocialArchive gives admissions teams access to authentic student and parent voices captured with Spoken Stories, interactive virtual tours layered with archive content and a searchable library of photographs and stories. All of this can be published to your website, embedded in prospectus materials or shared with prospective families directly.

Yes. SocialArchive supports multiple users with role-based permissions, so your marketing, admissions and communications teams can all access the platform with appropriate levels of control. You decide who can publish, who can moderate and who can access which parts of the archive.

Yes. SocialArchive connects directly to Instagram, Facebook and LinkedIn, integrates with Canva for branded content, and works with systems including Raiser's Edge, Veracross and Potentiality. It can also run as a standalone platform. Get in touch to discuss your specific setup and we can advise on the best approach.

No. The platform is designed to be used by marketing, admissions and communications teams without technical support. Full onboarding and training is provided as part of the setup process, and our team is available to support you throughout.

Absolutely. We offer a no-obligation demonstration tailored to your institution. Book a demo here or get in touch to arrange a time that works for you.

RESOURCES

Guidance & thinking

News

14 September 2026

How to Share Photos of School Life Securely: A Practical Guide for Schools

14 September 2026

More schools are reconsidering how and where they share student photos. This practical guide explores how to keep families connected to school life while maintaining greater control over who can see, access and use those images.