PLATFORM FEATURES
The alumni engagement platform, feature by feature.
Everything you need to preserve your school's history, reconnect your alumni and manage your community, in one secure platform.
Capture: Collect your community
Collect memories, testimonials, photos and videos directly from students, staff, parents and alumni, from anywhere in the world.
Organise: Protect your history
Create a secure, searchable archive that protects your heritage and makes every photo, document and video easy to find, access and use.
Activate: Drive engagement
Deliver personalised content that strengthens alumni relationships, powers fundraising campaigns and builds lasting community belonging.
Alumni & Development
Personal galleries, a built-in alumni CRM, email campaigns, events, fundraising tools and engagement analytics. Everything a development team needs to find, engage and keep its alumni.
Explore →Anniversaries & Reunions
Facial recognition, community uploads, event capture, digital time capsules and personalised content delivery, built around your milestone, whatever it is.
Explore →Archivists & Heritage Teams
Digitisation, organisation, redaction, watermarking, download control and long-term preservation, built to archival standards.
Explore →Marketing, Admissions & Communications
Content search, social publishing, video creation, Canva integration and Virtual Spaces, turning your archive into your most powerful marketing asset.
Explore →Everything your institution has ever created. In one place.
CAPTURE
A single, secure home for every photograph, document, yearbook, film, audio recording and community memory. Built to last and built to be used.
Multiple file type support
Photographs, documents, PDFs, audio, video and yearbooks. SocialArchive accepts all major file formats and preserves originals alongside display copies.
Bulk and individual upload and download
Drag and drop individual files or bulk ingest entire collections with automatic folder replication. Get material into the archive quickly and get it back out whenever and wherever you need it.
Separate storage and publication
Your preservation masters are held securely and separately from published content, giving you complete control over what your community can see and access.
Spoken Stories
Capture audio, video or written memories from anyone in your community using guided prompts, whether remotely, at events or on site. No equipment or scheduling required.
Community uploads
Alumni, parents, staff and students can contribute their own photographs, documents and memorabilia directly into your archive, with full moderation before anything is published.
Event capture
Set up QR codes or devices at events to capture photographs and stories in real time. Everything uploaded at the event goes straight into your archive and moderation queue.
Find anything. Protect everything.
ORGANISE
Facial recognition
Faces are grouped across your whole archive automatically, and alumni help identify themselves and each other. The same technology powers redaction and audience restrictions.
Multi-level folder structure
Hierarchical organisation to archival standards: fonds, collections, series, sub-series and items.
Content tagging and search
Rich metadata, custom taxonomies and full-text search. Find any photograph, document or recording in seconds, however old it is.
Optical Character Recognition
Every word in scanned letters, programmes, yearbooks and handwritten notes becomes searchable.
Audio and video transcription
Oral histories, speeches, Spoken Stories and archive footage become searchable text with timestamps.
People management
Names, biographies, year groups and custom fields for everyone identified, building a record of every person who has been part of your institution.
Redaction
Mask names, faces and personal details before publishing, without altering the original file.
Download restriction
Control downloads at gallery, collection or item level, so your archive stays in your hands.
Watermarking
Protect ownership of published material and discourage unauthorised reuse.
Every photograph, document, recording and memory made instantly findable, with complete control over what gets seen, shared and downloaded.
ACTIVATE
Put your history to work.
An organised archive is the foundation. Activate is where it comes to life: personal galleries that bring alumni back, tools that keep them engaged, and everything your team needs to manage the community, from CRM and email to events and fundraising.
Engage your alumni
Personal 'That's me' galleries
When alumni log in, SocialArchive automatically builds a gallery of every photograph they appear in, and keeps it updated as your archive grows.
Fully branded community portal
A digital home for your community, with curated galleries from your archive, shared content and meaningful connections.
Role-based permissions
Define exactly what every group can see, upload, comment on and download, with your team in full control.
Gallery and album creation
Publish curated galleries in as little as three clicks. Static or dynamic, public or private, with unique URLs for sharing and tracking.
Comments and notifications
Alumni comment on archive content, reply to each other and are notified when conversations continue.
Channels and direct messaging
Dedicated channels for year groups, clubs and interest groups, plus direct messaging with each other and your team.
Publishing and video creation
Schedule posts to Instagram, Facebook and LinkedIn, create archive videos in minutes, or design on-brand content in Canva.
Virtual Spaces
Interactive tours of your spaces, layered with archive photographs, spoken memories and historical context.
Digital time capsule
Seal voices, photographs and stories with a future opening date, with staged releases ahead of your next milestone.
Manage your whole community in one place
A built-in alumni CRM with email, events, fundraising and reporting, or connect it to the systems you already use.
Alumni CRM and user database
A complete view of your alumni community, with custom fields, groups and communication history in one place.
Events and attendance
Event pages, registrations and attendance, connected to the archive content and profiles that make every event personal.
Campaigns and fundraising
Targeted email campaigns enriched with archive content, fundraising tracking and payments via Stripe and PayPal.
Reporting and analytics
Gallery metrics, engagement reports and campaign performance, so your team knows what is working.
Works with the tools your institution already uses.
INTEGRATIONS
SocialArchive connects with your existing CRM, database, payment, design and communications platforms. Custom integrations are available on request.
Raiser's Edge
CRM / Fundraising
Veracross
School MIS
Potentiality
Alumni Relations
InTouch
Alumni Relations
Canva New
Design
Stripe
Payments
PayPal
Payments
Everything in the platform.
COMPLETE FEATURE REFERENCE
A complete reference for every feature in SocialArchive. Not every team will use every feature. Every implementation starts with a conversation, and the platform is configured around your team, your archive and your goals.
Capture
Content ingestion
- Multiple file type support (photos, documents, audio, video, PDF)
- Drag and drop content upload
- Bulk upload with automatic folder replication
- Multi-level folder structure
- Separate content storage and publication
- Bulk or individual content download
Community capture
- Spoken Stories: remote video, audio and written memory capture
- Guided prompt recording for any community member
- Community uploads of photographs, documents and memorabilia
- Event capture via device or QR code
- Full moderation workflow before publication
- AI-assisted content moderation
Digitisation and setup
- Professional scanning of photographs, documents and memorabilia
- Migration of existing digital archives
- Archive organisation and structuring support
- Full-service platform setup
- Tailored engagement plans
Organise
Processing and discovery
- Optical Character Recognition: all documents and images made searchable
- Audio and video transcription with timestamps
- Content tagging and custom taxonomies
- Detailed full-text content search
- Content highlighting for identification
People and recognition
- Facial recognition across entire collection
- Community identification of faces
- Photo upload on sign-up matched automatically against entire collection
- Custom people data fields and biographies
- System-generated personal galleries per individual
Protection and control
- Redaction of sensitive information at item level
- Watermarking of published content
- Download restriction at gallery and item level
Standards and structure
- Hierarchical folder structure to archival standards
- Dublin Core and standard metadata schema support
Activate
Portals and permissions
- Bespoke branded community portal
- Role-based permissions and access control
- Tailored content views per audience group
- Alumni CRM and user database
- Custom user groups
- Two-factor authentication
- GDPR-compliant consent management
Publishing and galleries
- Personal 'That's me' galleries, auto-generated per community member
- Automatic gallery updates as new archive content is added
- Gallery and album creation in as little as three clicks
- Static and dynamic gallery types
- Public, private and hybrid publication
- Unique URL generation for all published galleries
- Scheduling of go-live and expiry dates
- Automatic video creation from archive content
- Canva integrationNew
- Virtual Spaces interactive tours
- Digital time capsule with staged release functionality
Engagement
- Comments and replies on archive content
- Notification alerts for new comments and replies
Communications and social
- Integrated mass email, sending and tracking
- Direct sharing of content to social media
- Social media scheduling
- User to user direct messaging
- Dedicated community channels
Fundraising and events
- Campaign and fundraising tracking
- Payment processing via Stripe and PayPal
- Event pages and attendance management
Reporting
- Gallery interaction metrics
- User-level content interaction reports
- Customisable email reports
- Campaign performance analytics
- Full user management and audit trail
See what SocialArchive could do for your alumni community.
A short, no-obligation demo tailored to your school, your archive and your goals.